Lease contracts management and administrative services
Lease contract management, Belgrade, Serbia. Property management✓ Facility management✓ Management of lease contracts✓ Legal administration of leases✓
Who we are?
First Facility Group is a leading European company for integrated facility management, property management, and real estate consulting services. We have over 40 years of experience and apply high professional standards, technical expertise, and flexibility. Our goal is the optimal functioning and long-term sustainability of the facilities we manage. We are focused on the needs of our clients, providing solutions that bring efficiency, safety, and savings. We build trust through quality, transparency, and long-term collaboration.
First Facility group
First Facility operates in 9 European countries through a strong regional structure and operational teams. Our model combines local market knowledge with international management standards.
Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timișoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).
We manage hundreds of properties – from office buildings to industrial and commercial complexes. We provide our clients with consistent quality, safety, savings, and strategic support in every market.
Our services
We offer three main categories of services: Facility Management, Property Management, and Facility Consulting. Facility Management includes the technical and infrastructural management of the daily operations of a facility.
Property management encompasses financial, administrative, and commercial management of real estate. Facility Consulting provides strategic advice throughout the entire lifecycle of real estate. Our system helps clients reduce costs and increase the value of their assets.
Managing lease agreements is not just an administrative task – it is a key function that directly impacts profitability, revenue stability, and the long-term value of assets. At First Facility, we approach this area strategically, combining legal precision, market knowledge, and operational efficiency to ensure that all leasing relationships are stable, transparent, and aligned with the interests of the owners.
Our goal is for lease agreements to be more than just a formal document – they are a tool for creating a secure and predictable business environment, both for the owner and the tenant.
What does our service for managing lease agreements include?
The management of lease agreements by First Facility encompasses the entire lease lifecycle – from the initial proposal of terms, through legal and commercial validation, to monitoring implementation and any potential renegotiations. Our service is comprehensive, reliable, and fully tailored to the business goals of the owner.
Preparation, analysis, and administration of lease agreements:
Our team of legal and commercial experts prepares and reviews all lease agreements, ensuring that all terms are legally valid, market competitive, and aligned with the owner's strategy. We keep track of all key dates, obligations, and deadlines, thereby minimizing the risk of errors and missed opportunities.
Managing deadlines and key contractual obligations: We are implementing systems to track important dates – contract expirations, renewal deadlines, priority rights, and rent indexation – so that we are always one step ahead and can make timely decisions.
Compliance with legal and tax regulations: All lease agreements we manage are in compliance with applicable local laws, regulations, and tax rules. We monitor all changes in the legislative framework and proactively implement them into existing contractual relationships, protecting the interests of the owners.
Communication and coordination with tenants: We act as the primary contact for all inquiries and needs of tenants regarding contracts. Our team efficiently addresses all requests, initiatives for changes, extensions, or terminations, while maintaining full control and transparency with the owner.
Renegotiation and optimization of lease terms: Depending on market changes and the owner's business strategy, we lead the processes of renegotiating lease terms—with the aim of increasing revenue, reducing vacancy, and better utilizing space. We conduct analyses of market prices and practices to ensure competitive yet profitable conditions.
Reporting and strategic insight: We regularly report on the state of all contracts, earnings, important metrics, and due dates. That gives the owner total authority and a basis for strategic decision-making.
Why First Facility?
Because we are aware that overseeing lease agreements is a crucial component of asset value management and not merely a bureaucratic chore. Our strategy integrates digital tools, market sensitivity, and legal security to track and improve lease arrangements.
Working with First Facility to manage leasing agreements means having a partner who is not only aware of each contract's location but also comprehends its implications for your long-term strategy, revenue, and portfolio.
How can you contact us?
If you have any questions about our services or would like to hire us to manage your property, please contact us through the CONTACT page.
FAQ
Similar Services
Representation of the owner is not just a technical or administrative function – it is a strategic responsibility. In an environment that demands precision, quick response, and a complete understanding of the market, First Facility takes on the role of a reliable representative of the owner with full capabilities—legal, financial, and operational.
In the modern real estate market, leasing is not just a transaction – it is a long-term business relationship that directly impacts income stability, the property's reputation, and the value of the investment. Therefore, Lease Management must be precise, systematically conducted, and strategically oriented.
The quality of subcontractor work directly affects the functionality, safety, and image of every property. Therefore, monitoring subcontractors at First Facility is not just operational control – it is a structured and systematic process through which we ensure consistent service quality, compliance with contracts, and maximum value for the owner.
Asset financial management is an essential component of strategic management that has a direct impact on an investment's stability, liquidity, and long-term value. It goes beyond simple bookkeeping. At First Facility, we see financial management as an instrument for optimizing return on investment, reducing expenses, and making well-informed decisions.
Organizing events in commercial spaces is not just a logistical task – it’s an opportunity to activate the space, connect tenants, and further highlight the owner's brand. At First Facility, we view events as a strategic tool that contributes to the enhancement of the property, increases tenant satisfaction, and strengthens relationships with the local community.
In a dynamic legal and regulatory environment, compliance with laws and regulations is not an option – it is the foundation of responsible asset management. First Facility places compliance with legal and regulatory requirements at the very center of all its activities, as we know that the stability, security, and reputation of the owners directly depend on the legal correctness of every procedure.
Within our Property Management services, a special place is occupied by Fit-Out management - a complex and highly specialized service that includes the entire process of technical and aesthetic adaptation of business premises according to the needs of tenants or owners.
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