Preparation of FM tender documentation, Facility consulting, Serbia✓

Preparation of tender documentation FM, Facility consulting, Belgrade, Serbia. Property and facility management✓ Outsourcing FM✓ Documentation for facility maintenance✓

Who we are?

First Facility Group is a leading European company for integrated facility management, property management, and real estate consulting services. We have over 40 years of experience and apply high professional standards, technical expertise, and flexibility. Our goal is the optimal functioning and long-term sustainability of the facilities we manage. We are focused on the needs of our clients, providing solutions that bring efficiency, safety, and savings. We build trust through quality, transparency, and long-term collaboration.

First Facility group

First Facility operates in 9 European countries through a strong regional structure and operational teams. Our model combines local market knowledge with international management standards.

Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timișoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).

We manage hundreds of properties – from office buildings to industrial and commercial complexes. We provide our clients with consistent quality, safety, savings, and strategic support in every market.

Our services

We offer three main categories of services: Facility Management, Property Management, and Facility Consulting. Facility Management includes the technical and infrastructural management of the daily operations of a facility.

Property management encompasses financial, administrative, and commercial management of real estate. Facility Consulting provides strategic advice throughout the entire lifecycle of real estate. Our system helps clients reduce costs and increase the value of their assets.

 

 

 

 

Preparation of Tender Documentation for Facility Management

Well-prepared tender documentation is the foundation for the successful selection of suppliers for Facility Management services. At First Facility, we do not view tender preparation merely as an administrative task but as a crucial phase that determines the level of service, process transparency, and long-term sustainability of the contractual relationship.

Our team combines technical knowledge, market experience, and legal expertise to ensure documentation that is precise, fair, compliant with legal regulations, and focused on achieving maximum value for the property owner.

What Our Tender Documentation Preparation Service Includes

Defining the Scope of Services: Based on the property’s needs and the owner’s strategy, we define all relevant FM services to be included in the tender — ranging from technical maintenance and cleaning to security, energy management, and waste management.

Preparation of Technical Specifications: We precisely describe all operational requirements, service levels (SLAs), activity frequencies, quality standards, and expected technical capacities of bidders. This documentation is crucial to eliminate ambiguities during contract execution.

Priprema pravnih i administrativnih uslova: U saradnji sa pravnim timovima klijenata, pripremamo predloge ugovora, kriterijume za kvalifikaciju ponuđača, uslove plaćanja, obaveze vezane za usklađenost sa propisima, zaštitu podataka i odgovornosti u radu.

Formulisanje evaluacionih kriterijuma: Osmišljavamo transparentan i objektivan sistem ocenjivanja ponuda, koji obuhvata odnos cena/kvalitet, tehničke kapacitete, reference, pristup radu i inovativne predloge ponuđača.

Organizacija i sprovođenje tendera: Po potrebi preuzimamo kompletnu organizaciju procesa — od objave tendera, komunikacije sa ponuđačima i odgovora na pitanja, do prijema, ocenjivanja i prezentacije ponuda nadležnim organima.

Podrška u pregovorima i dodeli ugovora: Nakon završnog izbora, aktivno učestvujemo u pregovorima sa izabranim ponuđačem i pružamo pomoć u usklađivanju i finalizaciji ugovora pre potpisivanja.

Advantages of professional tender preparation

Transparency and legal security: Clearly defined conditions and criteria reduce the risk of disputes, complaints, and unforeseen costs during the contract period.

Uniformity of offers: Standardized documentation enables an "apples to apples" comparison, leading to a more objective selection and increased competition among bidders.

Higher quality of services: A well-prepared tender encourages bidders to offer innovative, sustainable, and efficient solutions, not just the lowest price.

Efficient contract execution: Through clearly defined procedures, SLAs, and KPIs, it becomes easier to control the provision of services during the contract term.

First Facility has extensive experience in preparing and conducting tenders for FM services across various types of facilities – business complexes, shopping centers, industrial halls, and logistics centers. Whether you are preparing a tender for a single service or for a comprehensive integrated FM model, our team provides you with expert, precise, and reliable support at every step.

How can you contact us?

If you have any questions about our services or would like to hire us to manage your property, please contact us through the CONTACT page.

FAQ

Frequently Asked Questions about: Preparation of FM tender documentation

Similar Services

Facility management | Property management | Serbia | FM project development
FM project development
Facility management | Property management | Serbia | Green building consulting
Green building consulting
Facility management | Property management | Serbia | Energy management
Energy management
Facility management | Property management | Serbia | FM process development
FM process development
Facility management | Property management | Serbia | Technical Due Diligence
Technical Due Diligence

Get in Touch