Preparation of FM tender documentation
Preparation of tender documentation FM, Facility consulting, Belgrade, Serbia. Property and facility management✓ Outsourcing FM✓ Documentation for facility maintenance✓
Who we are?
First Facility Group is a leading European company for integrated facility management, property management, and real estate consulting services. We have over 40 years of experience and apply high professional standards, technical expertise, and flexibility. Our goal is the optimal functioning and long-term sustainability of the facilities we manage. We are focused on the needs of our clients, providing solutions that bring efficiency, safety, and savings. We build trust through quality, transparency, and long-term collaboration.
First Facility group
First Facility operates in 9 European countries through a strong regional structure and operational teams. Our model combines local market knowledge with international management standards.
Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timișoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).
We manage hundreds of properties – from office buildings to industrial and commercial complexes. We provide our clients with consistent quality, safety, savings, and strategic support in every market.
Our services
We offer three main categories of services: Facility Management, Property Management, and Facility Consulting. Facility Management includes the technical and infrastructural management of the daily operations of a facility.
Property management encompasses financial, administrative, and commercial management of real estate. Facility Consulting provides strategic advice throughout the entire lifecycle of real estate. Our system helps clients reduce costs and increase the value of their assets.
Preparation of Tender Documentation for Facility Management
Well-prepared tender documentation is the foundation for the successful selection of suppliers for Facility Management services. At First Facility, we do not view tender preparation merely as an administrative task but as a crucial phase that determines the level of service, process transparency, and long-term sustainability of the contractual relationship.
Our team combines technical knowledge, market experience, and legal expertise to ensure documentation that is precise, fair, compliant with legal regulations, and focused on achieving maximum value for the property owner.
What Our Tender Documentation Preparation Service Includes
Defining the Scope of Services: Based on the property’s needs and the owner’s strategy, we define all relevant FM services to be included in the tender — ranging from technical maintenance and cleaning to security, energy management, and waste management.
Preparation of Technical Specifications: We precisely describe all operational requirements, service levels (SLAs), activity frequencies, quality standards, and expected technical capacities of bidders. This documentation is crucial to eliminate ambiguities during contract execution.
Priprema pravnih i administrativnih uslova: U saradnji sa pravnim timovima klijenata, pripremamo predloge ugovora, kriterijume za kvalifikaciju ponuđača, uslove plaćanja, obaveze vezane za usklađenost sa propisima, zaštitu podataka i odgovornosti u radu.
Formulisanje evaluacionih kriterijuma: Osmišljavamo transparentan i objektivan sistem ocenjivanja ponuda, koji obuhvata odnos cena/kvalitet, tehničke kapacitete, reference, pristup radu i inovativne predloge ponuđača.
Organizacija i sprovođenje tendera: Po potrebi preuzimamo kompletnu organizaciju procesa — od objave tendera, komunikacije sa ponuđačima i odgovora na pitanja, do prijema, ocenjivanja i prezentacije ponuda nadležnim organima.
Podrška u pregovorima i dodeli ugovora: Nakon završnog izbora, aktivno učestvujemo u pregovorima sa izabranim ponuđačem i pružamo pomoć u usklađivanju i finalizaciji ugovora pre potpisivanja.
Advantages of professional tender preparation
Transparency and legal security: Clearly defined conditions and criteria reduce the risk of disputes, complaints, and unforeseen costs during the contract period.
Uniformity of offers: Standardized documentation enables an "apples to apples" comparison, leading to a more objective selection and increased competition among bidders.
Higher quality of services: A well-prepared tender encourages bidders to offer innovative, sustainable, and efficient solutions, not just the lowest price.
Efficient contract execution: Through clearly defined procedures, SLAs, and KPIs, it becomes easier to control the provision of services during the contract term.
First Facility has extensive experience in preparing and conducting tenders for FM services across various types of facilities – business complexes, shopping centers, industrial halls, and logistics centers. Whether you are preparing a tender for a single service or for a comprehensive integrated FM model, our team provides you with expert, precise, and reliable support at every step.
How can you contact us?
If you have any questions about our services or would like to hire us to manage your property, please contact us through the CONTACT page.
FAQ
Similar Services
Facility Management today goes beyond basic building maintenance — it has become a strategic tool for boosting efficiency, cost optimization, digital transformation, and enhancing the user experience. At First Facility, improving FM processes is a continuous and systematic approach that provides property owners with measurement, analysis, and optimization of all operations, aimed at creating long-term value and operational excellence.
Green Building Is No Longer a Trend — It’s the Standard in Modern Facility Management. At First Facility, our green building consultancy is a strategic service that helps property owners and investors make their buildings more energy-efficient, environmentally sustainable, and compliant with international certifications such as LEED, BREEAM, and WELL.
Energy Efficiency Is No Longer Just a Technical Challenge — It’s a Business Imperative. In modern facility management, controlling and optimizing energy consumption directly impact operational costs, sustainability, and the market value of the asset. At First Facility, energy consumption management is an integrated process that combines engineering expertise, digital tools, and strategic planning to achieve maximum efficiency while maintaining occupant comfort.
Facility management is not a static function – it is a dynamic system that must evolve alongside the needs of owners, tenants, and the market. At First Facility, we view the development of FM (Facility Management) processes as a strategic, long-term commitment focused on increasing efficiency, improving service quality, and adapting to modern technological, regulatory, and environmental requirements.
Technical systems are the backbone of every modern building — from heating, ventilation, and air conditioning (HVAC) to electrical installations, security, fire protection, and IT systems. At First Facility, we consider assessing the condition and performance of these systems a crucial step toward efficient facility management, cost optimization, and extending equipment lifespan.
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